EMEA Alliance 2017

Barcelona, Spain
Hotel NH Collection Barcelona Tower
16-17 October, 2017

Call for Proposals

Dutch Translation

The EMEA Alliance 2017 conference will be a user-driven conference in need of quality presentations. Speakers should use the following guidelines in developing and submitting their proposals.The speaker tips and links below will provide additional tools to deliver a high-quality session.

Session Submissions close on 4 August 2017.

Extended until 18 August 2017.

step one

Proposal Suggestions

Learn a few submission tips from the pros

Learn More

step two

Ready to

Please read our speaker policy information

Learn More

step three

Submit Your Proposal

Share your expertise & knowledge with others

Submissions are Closed

step four

Proposal Submitted

Once you've submitted, find out what's next

Learn More

Note:You must be logged-in to HEUG online to submit a proposal.  If your Institution is a HEUG Member (Institutional or Subscriber), and you do not have a HEUG ID, please click on the request login button at the top right corner of this page to get one.  If you are not a HEUG Member, please visit our Membership Area for an application.

Submission Tips

Best Practices for Descriptions and Tags

To assist attendees in searching and understanding the content of your session, we encourage submitters to review the tips below during the submission process. By following these simple tips, you should increase both the quality and clarity of your proposal and make it easier for attendees to determine if the session is appropriate for them.

Session Description:

  • Session descriptions (available online only) are limited to 1000 characters.
  • Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
  • Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
  • Use third-person, not second-person pronouns. In the case of an institution, say 'it' or 'its', not 'we' or 'our'.
  • The first reference to a version should be spelled out, such as Release 12 (for R12) or Version 9.0 (for 9.0).
  • The first reference to an institution or company should be the full name.
  • Use the terms 'delivered' or 'customized' to describe the level of customization.
  • Include the country when listing regulations.


  • Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
  • Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
  • Versions should include a leading descriptor, such as R12 (for Release 12) or V9.0 (for Version 9.0)
  • Use the terms 'delivered' or 'customized' to describe the level of customization. The conference will prioritize sessions offering training or solutions using the delivered product.

Presenter Policies

  • All primary presenters and co-presenters must be an Institutional or Subscriber member of the Higher Education User Group or Public Sector User Group or an exhibitor at the EMEA 2017 Conference.
  • All regular sessions must have 40 minutes of content prior to Q&A. Mini-sessions must have 20 minutes of content prior to Q&A.  Regular Sessions and Mini-sessions will be selected based on the session length you provide on the Submission Form and at the discretion of the Track Chair based on the content you submit.  
  • Presentations should tell a story relevant to the member's experiences with Oracle applications suite.
  • THE PRIMARY PRESENTER (non-vendors) will receive ONE complimentary registration to the conference. No other travel expenses will be reimbursed. Co-presenters will be required to register and pay. 
  • The PRIMARY PRESENTER (non-vendor) for a Mini-session will receive a 50% discount on an Early Bird registration.
  • Speakers are eligible for one waiver only, not one for each session approved.
  • The registration waiver is non-transferable.
  • If you are submitting a presentation, please do not register for the conference until the agenda is completed and the status of your submission has been confirmed as approved.
  • Co-presenters must also be an Institutional or Subscriber member of the HEUG or PSUG. Please see below for vendor presentation guidelines 
  • Vendor Presenters - All vendors should refer to the Exhibitor Information Page/Vendor Presentations section for submission rules and instructions. All vendor staff must be from a company sponsoring/exhibiting at the EMEA Alliance 2017 Conference at the Platinum, Gold or Silver level. No exceptions will be made. If you are not sure about the status of one of your co-presenters, please contact the regional-support@heug.org for clarification.
  • Vendors must not include sales-type references of any type (e.g. our product compares well with brand x and in fact we can offer all of you in higher education a great discount because you came to this session today).
  • All Oracle employee presentations must be approved by the Oracle representative to the conference.
  • Meeting Rooms - All meeting rooms are equipped with LCD projector, screen, and wireless Internet access. Presenters must bring their own laptop and any adaptors if applicable. VGA-Connectors will be provided in each room, however, if you need a different converter (ie. HDMI, DVI, Apple, etc.), please bring with you.
  • PowerPoint Template - Speakers are not required to use this PowerPoint template.
  • We highly encourage you to upload your presentation and/or handouts before the conference.

What Happens Next

  • You will receive notification of your submission results via email by 4 September 2017.
  • If you have not received notification of your submission result by 6 September 2017, please contact regional-support@heug.org.
  • If successful, you will be required to confirm your acceptance of the invitation, confirm the name of all presenters and register to attend the conference.
  • All presenters must register for the conference by 15 September 2017, or risk having your session removed from the schedule.
  • Further instructions on presentation requirements will be provided in the notification letter and in additional correspondence.
  • Do not register for the conference until you have been notified of the status of your presentation.


Programme and Track Chair Contacts:

Carolien ten Oever, Programme Chair/Student Track Chair: c.a.m.tenoever@uva.nl
Tracey Robey, Assistant Programme Chair: t.a.robey@derby.ac.uk
Paul Matthews, Technical Track Chair: p.matthews@derby.ac.uk
Roelof Conijn, General Interest Track Chair and Assistant Student Track Chairr.conijn@sea.leidenuniv.nl
Barry Hudson, Financial, Planning and Budgeting Track Chair: bhudson@heug.org

For Alliance Down Under 2017 Support, email us at regional-support@heug.org.
Alliance Down Under 2017 is hosted & managed by the Higher Education User Group.