Exhibitor Kit

Thank you for participating as a Sponsor for the Canada Alliance 2019 Conference, November 4-6 at Sheraton Hamilton Hotel. We are expecting 200+ participants for this exciting regional event, and we look forward to seeing you!

Quick Access Links

Exhibitor/Sponsor Show Location
Sheraton Hamilton Hotel
116 King Street West
Hamilton, Ontario L8P 4V3

Conference Website - www.heug.org/canada
Conference Program/Agenda - www.heug.org/p/cm/ld/fid=3367
Bump-in/setup/move-in for Sponsor exhibits will be from 7:30 AM - 8:30 AM, November 5. 

Included with your Exhibitor package is one draped 8’ table, 2 chairs, wireless internet access, and two (2) full registrations. Tables are not assigned and available on a first come, first served basis. Power strips are not included. You may also provide giveaways and/or door prizes (value must be less than $50 in accordance with conference rules). The projected number of attendees is 200, not including exhibitors.

All Sponsors must be set-up by 8:30 AM on Tuesday, November 5th in time for the start of the conference.
Exhibitor Show and Conference Schedule
The Exhibitor/Sponsor show area will be open for all functions as per the times below. Please note breaks will take place in the show area for additional networking time.

Exhibitor/Sponsor set-up7:30 - 8:30
Continental Breakfast: 7:30 - 8:30
Session hours: 8:30 - 5:15
Morning Break: 11:00 - 11:30
Lunch: 12:30 - 1:30  
Afternoon Break: 2:30 - 3:00 

Breakfast: 8:00 - 9:00
Session hours: 9:00 - 4:00
Morning Break: 10:00-10:30
Lunch/Keynote: 11:30 - 1:00 
Afternoon Break: 2:00 - 2:30
Exhibitor/Sponsor tear-down: 2:30 - 4:00
Closing remarks: 3:30 - 4:00

*The schedule is subject to change and updates. Exhibitors/Sponsors are not required to be at your booth at all times, though it is advised to have a representative present during conference hours, especially during breaks.
Bump-out/Tear-down/Move-out for Sponsor exhibits will commence from 2:30 - 4:00, Wednesday, November 6. Please ensure all goods are removed from the area by 4:00 on November 6.

Please note that exhibitors should take all items offsite with them during bump out, the venue is unable to store items.
Delivery Instructions

Inbound shipping: Include your company name, C/O Antonella Bifano, Canada Alliance 2019 and 11/4 on the address label.
The shipping address is:
Sheraton Hamilton Hotel
116 King Street West
Hamilton, ON L8P 4V3

Outbound shipping: Due to limited storage spaces, we would suggest exhibitors handle their own outbound shipping on their own and arrange all outgoing delivery.

NOTE: You are required to bring your own packing tape - we will not have any onsite to provide. 

Internet Connection
Wireless internet connection is provided complimentary to all Canada Alliance Conference attendees.
Please visit this page for parking information and other ways to get to Sheraton Hamilton Hotel.
External Supply of Food and Beverage
No food and beverage may be brought onto the Sheraton Hamilton Hotel premises. If you have a special request or requirement, please contact Carol Valora, Canada Alliance 2019 Meeting Planner at cvalora@heug.org.
Sheraton Hamilton Hotel will maintain security throughout the building. Whilst every reasonable precaution is taken, the Organisers and the Sheraton Hamilton Hotel accept no responsibility for any loss or damage occurring to persons or property at the exhibition.
Hosted Events (Outside of US Regional Alliance Conference Schedule)
Any Sponsor that is planning to host an in-conjunction-with event must arrange this separately with the Sheraton Hamilton Hotel or respective venue. These events may only be held outside of any official US Regional Alliance conference events.

As a courtesy, we would appreciate if you could please advise us of any other event plans, so that we have this information prior to the event.
Vendor Speaking Sessions
A LCD projector, wireless internet and sound in the larger rooms, will be available. Presenters must bring their own laptop and any adaptors if applicable. Please contact Carol Valora at cvalora@heug.org for any further information.
Conference/Exhibition Contacts
Meeting Planner and On-site Contact
Higher Education User Group/HEUG
Carol Valora
Email : cvalora@heug.org 

Vendor Related Questions
Higher Education User Group/HEUG
Tom Chambers
Email : tchambers@heug.org