Blogs

34823

Campus Community – Community Mingle

3:00 pm

4:30 pm

Canal C

This is an opportunity to network with other individuals who have an interest in Campus Community, as well as get an overview of the conference and sessions being presented in this track over the next 3 days.

34251

Duplicates and Clobbers – The Challenge of Keeping Accurate Person Records

8:15 am

8:45 am

Bayou E

At Washington State University we use an extensive query that is run daily to review for new duplicate person records. We use that same query to chip away at the years of duplications that were not maintained correctly in our legacy system. Playing the role of Sherlock Holmes, we investigate through the legacy system, and the multiple silo systems maintained at the university for Foundation Donor and Gifting, Alumni, Housing, Vet Med Hospital and others to acquire the accurate data. Noting and maintaining this investigation using One Note and Desk.Com ticketing to find the pieces and get one accurate record, as often as we can.

34285

Older and Wiser: A Review of Our 3C Communication Implementation

9:00am

10:00am

Bayou E

In 2012, the University of Wisconsin-Platteville re-implemented PeopleSoft Campus Solutions. As part of the project, the Distance Learning Center, which administers 2 undergraduate and 6 graduate fully-online programs, decided to start using 3C communications. This session will present information useful to anyone that is considering or recently began using delivered communication functionality. Topics include the role of administrative functions, the importance of naming conventions, determining and organizing the setup information, custom extract data queries, and using the Content Library.

34260

Student's Verification of My Critical Data

10:30am

11:30am

Bayou E

Throughout their candidature, students are responsible for keeping their personal particulars (including official name, citizenship, contact details and emergency contacts) updated in the University's records in a timely manner. However, students do not do so diligently. Hence, there is a need to get students to verify and update their critical information on a regular basis. It is compulsory for students to verify/update their personal data before they can proceed to view and verify their academic data for that term.

The presenter will share the workflow on how the student goes through the verification process and the types of personal information a student will need to verify and update before he/she can proceed to view and verify their academic data for that term.

34091

Using 3Cs Communications for New Student Provisioning

10:30am

11:30am

Canal C

Tufts University implemented a series of 3Cs Communications to deliver information to new students on how to set up their login credentials and university email address, provide them with information on schedule changes, and remind them about billing balances and deadlines. This session will cover lessons learned in setting up the 3Cs process.

34127

Communication Generation Live! – Deep Dive

1:00pm

3:00pm

Bayou CD

Join Queen's University Belfast for a live demonstration (in CS not on slides!) of setting up Communication Generation, from initial conception, to RTF template creation, to running the CommGen engine.

All the main decision points will be discussed, and the reasoning behind some of the more abstract configuration. Session will cover lessons learned in setting up the 3Cs process.

34168

File Parser - From the Basics to Advanced functionality

1:00pm

2:00pm

Canal C

This presentation will highlight a File Parser development project at Northwestern University to load and update Constituent and Application Data in CS from the Slate vendor Product. Through the example of this project, we will discuss basic File parser setup to include Context definitions, Conversion Definitions, and file mapping definitions. We will also show how to use and create calculated values as well as how to code and create extensions to the Constituent and Application entities to load data from custom staging records into both custom and delivered production records.

34116

Communication Generation for Wait list & Repeat Processes

2:15pm

3:15pm

Canal C

Central Washington University is using CommGen to notify students who were on the waitlist for a specific course and have now been added to the class. This was historically a manual process that involved the students being on the waitlist, us running a query to identify the population of students then manually sending out email notifications. It required lots of staff time to run processes and document who was contacted. With CommGen, we enhanced the pop select query to identify the same population, then set up CommGen & 3C Engine to create the email and notify the students. Peoplesoft keeps a record of all the notifications and is set to run on a nightly process, freeing up staff time and resources.

34839

CourseLeaf: Integrated curriculum and catalog management solutions

3:45pm

4:45pm

Canal A

CourseLeaf Curriculum (CIM) and Catalog (CAT) management software has revolutionized how colleges and universities manage their curriculum approval and management process.

With more than 130 clients, CourseLeaf is the leading solution for the seamless progression from curriculum proposals to publishing a web, mobile and print ready catalog that accurately reflects your institution's programs. Learn how dynamic curriculum proposals, automated work flows and integration with campus solutions work to deliver proposals seamlessly to the correct individuals.

34167

Search Match - Basic Overview and Best Practices

3:45pm

4:45pm

Canal C

This presentation will be a basic overview of Search/match, how to set up and use search/match, and best practices around search/match. The best practices piece will come from the work that has been done this year by the CC PAG's Search/Match working group.

34513

Online Evaluation Management and Service Requests made easy for Students, Faculty and Staff

8:00am

9:00am

Canal C

Take your evaluation management and research tracking to the next level in PeopleSoft Campus Solutions. Evaluation management is no longer limited to admissions and can be configured based on the most complex of rating requirements. Imagine the flexibility to create individual and.or individual and committee ratings alongside calculated ratings from data within the system. See how workflows and notifications are delivered and assigned in mass. You can even incorporate the rules engine for logical calculations from system data. But, there is more. Enhance the evaluation of research projects, thesis and dissertations by incorporating research tracking functionality. Here, students can request services online including IRB, leave of absence and ultimately upload their research project and papers. Automation of approvals and the administrative collaboration and oversight tie all the pieces into a seamless online process for students, faculty and staff.

34840

CourseLeaf: Eliminating 'Schedule of Classes' Headaches

9:15am

10:15am

Canal A

Building the schedule of classes can be a multilayered challenge for departments. Leepfrog Technologies helps you meet and beat this challenge with CourseLeaf Section Scheduler (CLSS), web-based software that allows colleges and universities to easily plan, coordinate and validate their sections.

CLSS includes powerful tools that put users in control of their schedule with visual reports highlighting light time course slots, and a rules-engine to validate schedules against prime time rules and other scheduling guidelines. Users can compare available seats with historical enrollment figures and copy classes from prior terms. Effectively use classroom space by distributing classes using an easy drag-and-drop interface that displays related courses in a day/time grid.

34340

Keeping it clean with File Parser

9:15am

10:15am

Canal C

Queens University Belfast manages 3 institutions and additional colleges who deal with admissions applications independently and outside of PeopleSoft. This presentation will discuss how File Parser has been used to reduce manual entry, improve data quality and reduce duplicate students, with case studies and lessons learned.

34714

Duplicate IDs -- Our journey from nightmare to daydream

11:15am

12:15am

Canal C

The University of North Carolina at Chapel Hill went live with Campus Solutions version 9.0 in 2009, within the first year 190,000 new emplIDs were created, with thousands of duplicates. Recognizing that this model was not sustainable long term, UNC appointed a committee composed of stakeholders across campus whose charge was to reduce the number of duplicate emplIDs created. Since 2009, UNC has implemented a variety of business process changes, process improvements, and system bolt-ons to reduce the number of duplicate emplIDs created and to streamline the person creation process. These changes have significantly reduced the total number of emplIDs created, in 2012-2013 academic year the number of new emplids generated dropped to 57,000. Despite these improvements, UNC was still averaging approximately 5000 duplicates emplids created each year.

In October 2014, UNC went live with PeopleSoft HCM and Finance modules, moving to a fully integrated system with Campus Solutions serving as the system of record for person data. This go-live included roll-out of a custom person creation page and process changed to significantly limit the number of users who have access to create and update person data. Our goal is to reduce the number of duplicates created annually from 5000 to 1000.

34800

Maximizing Student Completions and Campus Efficiencies: Improving Course Access and Availability

1:00pm

1:30pm

Bayou A

Learning Objectives : Session participants will be able to:

1. Understand the scheduling challenges on college campuses.

2. Recognize the important role of academic data in making strategic scheduling decisions

3. Learn from the presenters and consider specific solutions for their own campuses.

Description:

Enhanced course scheduling allows students to take more credit hours and advance to completion, while institutions realize increased tuition revenues and save instructional dollars at the same time.

34838

Significantly Improve Your Student Placement Results

1:00pm

1:30pm

Bayou B

College and University Student Placement Offices continue to face the challenges to best prepare students for the job market, while providing companies the best access to students. GNC Consulting is an Worldwide Oracle Partner and is working together to build a Higher Education Student Recruiting Solution, enabling students to market their skill sets and access opportunities, while companies can post job openings and gain access to students seeking career opportunities. Leveraging Oracle's Taleo software and GNC's proprietary Student Placement Recruiting Accelerators, Higher Ed institutions can drastically improve student placement results for internship, undergraduate and graduate programs. This presentation will focus on how we can streamline your Student Placement process. GNC successfully implemented Oracle Taleo software at Ohio Northern University. We will share their success story.

34028

Bringing It All Together: Student Message Center Built on Delivered Functionality

1:00pm

1:30pm

Canal C

The Student Message Center was created to expose Communications to students within Self Service. This page displays the Communications generated with Comm Gen (Letters and Emails) in a format similar to an email inbox. This gives students a central location and access point for all of their communications within Self Service. There is a setup page which is controlled by each Campus and Administrative Function giving specific departmental control over the messages displayed in the Student Message Center. Audit tracking functionality is built into the Message Center so that departments know the date that a student read/acknowledged a specific communication.

34224

SEVIS - 6.19 Batch Processing Updates

1:45pm

2:45pm