If you weren’t able to attend this year’s Alliance (or you were but could not fit everything you wanted to attend into your schedule), you can now access all the informative presentations online.
To view the GL presentations, select Past & Future Alliances from the Conferences menu. Then click the Download Presentations button under Presentation Link for the 2019 Alliance. This will take you to a menu of all the tracks, including General Ledger.
Check out the descriptions below for presentations that include chart of accounts design and asset management.
Topic: Chart of Accounts Design – The Key to Effective Reporting and Financial Management
Presented by: David Klipa, Managing Director; Ida Quamina; Managing Director, Cati Cederoth, Senior Director; and Alex Skoney, Manager; Huron Consulting Group
Overview (from the presenters’ description): What did Arts & Sciences spend on faculty development last year? What departments incurred cost in connection with our cyber security initiative? How much was spent on the International Business Certificate program in total? What does Professor Smith have remaining on her faculty start up package? How much revenue did the Black and Gold Ball generate? What is our total research spend so far this year?
These and many other questions can be difficult to answer without laborious “data mining”…or…may be readily answered by adopting a sound reporting strategy built on the foundation of a thoughtful, flexible, comprehensive, and robust Chart of Accounts.
As higher education institutions begin the process of planning for a move to the cloud, many find that redesigning their chart of accounts - the basic structure used to record financial transactions – is a critical step to fully realize the benefits of the move.
Topic: PeopleSoft Financial Power Supports Your Distributed Accounting Needs
Presented by: Jian Wen, Oracle Product Strategy Director, Oracle
Overview (from the presenter’s description): PeopleSoft General Ledger has a longstanding track record in supporting Education and Government organizations. We have taken your critical inputs and requirements and turned them into powerful solutions. Come and see how you can support your finance users and departmental support with greater efficiency through the new financial structure requests for the Chart of Accounts and Business Unit, simpler user interface and tighter control using our latest Fluid capabilities. You will see a live demo of our latest and new Fluid Simple Journal.
Topic: Chart of Accounts Redesign and Transformation for UTSW Medical Center
Presented by: Ken Kellough, Assistant Vice President & Helen (Pat) Eddington, Senior Information Resources Manager, UT Southwestern Medical Center; and Kevin Stapp, Manager, Huron Consulting Group
Overview (from the presenters’ description): UT Southwestern embarked on a significant Chart of Account redesign during the reimplementation from PeopleSoft 9.1 to 9.2. This involved removing several custom ChartField segments and moving to a standardized ChartField segment structure based on Chart of Accounts leading practices. The presentation will focus on the following:
- Providing an overview of the design approach and leading practices for the eliminating custom ChartField segments and establishing a multidimensional structure
- Highlighting the framework including the Chart of Account governance structure for establishing consensus across the institution – including moving from 2 Business Unit (e.g. Entities) for Hospital and Academic Research to 1 Business Unit for UTSW
- Outline the approach for establishing a crosswalk mapping to move from 9.1 to 9.2 ChartField definitions and adhering to the principle of single definition/single purpose usage
- Removing significant customizations that were dependent on the 9.1 structure and adopting delivered business processes based on the new Chart of Account design
- Providing overview of the Training strategy and Change Management approach for enabling end user adoption and understanding of the new structure across the institution
Topic: GL Allocations: A Funky Tech’s Guide to Minding the Gaps
Presented by: Devlin Seymour, Business Systems Analyst, University of California, Santa Barbara
Overview (from the presenter’s description): When the University of California Santa Barbara went live with PeopleSoft 9.1 we had lots of issues and not enough technical resources to get them all addressed through technical changes. In an effort make the best use of our technical resources, we tried to use allocations as much as possible. With just a SQL view and some basic understanding of allocations you can use it do almost anything. This allowed a Funky Tech to deploy some major automation with very little technical help. We will cover the Tips and Tricks UC Santa Barbara has used to get the most out of the system.
Topic: Asset Management – The acquisition table – critical data for managing property
Presented by: Sherry Adams, Accountant 3, and Becky Sundeen, Senior Administrative Assistant; University of Florida
Overview (from the presenters’ description): This session will go over the information on the Acquisition table in the Asset Management module. How information is populated, updated and can be used. Also will look at potential data issues when running queries on acquisition table and the information is populated using the Accounts Payable interface.
Topic: PeopleSoft Asset Management and PeopleSoft Lease Administration: Efficiency and Controls
Presented by: Loida Chez, PeopleSoft Product Strategy, Oracle
Overview (from the presenter’s description): In this session, you will learn how PeopleSoft Asset Management and PeopleSoft Lease Administration can help your institution and agencies adapt to business process and accounting changes. We will discuss the tools available to prepare you for adopting the new leasing guidance, and also highlight new and planned features designed for improved business process efficiency and controls.