Australia - New Zealand (ANZ)

Dear colleagues,



We would like to find out if any other institutions/universities are
offering classes through multiple sessions per semester, and how you are
implementing the (DUFF) FEE-HELP loan fee increase to 25% from 1 January
2011.



At UQ, we run 3 'Teaching Period' sessions for every semester including
summer semester.



Summer Semester Sessions:

Session

Session Begin & End Dates

Census Date

Teaching Period 6

22 Nov 2010 to 18 Dec 2010

29 Nov 2010

Regular

29 Nov 2010 to 12 Feb 2011

18 Dec 2010

Teaching Period 1

03 Jan 2011 to 29 Jan 2011

10 Jan 2011



The date when this loan fee increase comes into effect (1 January 2011)
means students enrolled in different sessions in summer semester needs
to be charged different loan fees. However, FEE-HELP waiver is not
posted per session but per term/career/career number, and loan fee
configuration is not effective dated. So, once we update the loan fee
configuration to increase to 25%, it will be applied to the total
charges (for all sessions in the semester) even though their census
dates have passed.



Currently, our only solution is changing our Cobol program but we are
interested to find out alternate solutions that other
institutions/universities are implementing for this change.



Appreciate any advice.

Best regards,

Suzanna



Suzanna Wong

SI-net Functional Group

The University of Queensland
Brisbane QLD 4072 Australia

CRICOS Provider Number 00025B



Ph: +61 7 3365 7213

Email: s.wong7@uq.edu.au



Unless otherwise stated, this email represents only the views of the
Sender and not the views of The University of Queensland.

Hi Suzanna,

 

 

We here at USQ do have multiple sessions in a full year term but we do not offer Fee-Help for these courses. These are short professional development courses and are full-fee paying.

 

 

Report ID 1941093000 was raised to address the effective dating issue and is included in Bundle #19 for Campus Solutions v9.0. As we are currently only patching every 6 months and are not due to patch till next year, we will be pulling this incident out of the bundle and applying it manually.

 

 

Regards,

 

 

Peta

 

 

Peta Jones

 

Senior Functional Analyst

 

 

Student Administrative and Academic Support ½ Student Management Division½ University of Southern Queensland

 

Toowoomba ½ Queensland ½ 4350 ½ Australia

 

 

Ph: 07 4687 5656 ½ Fax: 07 4631 2155 ½ Mobile: 0407 584 825

 

Email: jonespe@usq.edu.au

 

 

CRICOS: QLD 00244B ½ NSW 02225M

 

Hi Peta,

I am interested to hear from anyone that has successfully pulled this
individual fix from Bundle 19. We are not much of a COBOL shop here at
USC so we have no COBOL customisations. We are currently patched to
Bundle 18 and need to get this fix in for the 1 January 2011 deadline.

I have tried pulling the following COBOL and DMS objects from the
Bundle, although these compiles we get 190 linking errors.

SFPBFHLP.cbl
SFPCFHLP.cbl
SFCCFHLP.cbl

sfpbfhlp.dms
sfpcfhlp.dms

Not knowing anything about COBOLs but I can't see what else these files
are linking to or a being linked from. I searched all source files and
there doesn't appear to be any obvious linking there. Is there some
other files I need to pull out of the Bundle?

Thanks for anyone that can shed some light on this.
Regards
Greg




Greg Heinl
Senior Business Systems Analyst
Corporate Information Systems
University of the Sunshine Coast
Maroochydore DC Qld 4558 Australia
Email: gheinl@usc.edu.au
Phone: (07) 5459 4592
Fax: (07) 5459 4601



>>> Peta Jones <jonespe@usq.edu.au> 1/12/2010 9:19 am >>>
Hi Suzanna,

We here at USQ do have multiple sessions in a full year term but we do
not offer Fee-Help for these courses. These are short professional
development courses and are full-fee paying.

Report ID 1941093000 was raised to address the effective dating issue
and is included in Bundle #19 for Campus Solutions v9.0. As we are
currently only patching every 6 months and are not due to patch till
next year, we will be pulling this incident out of the bundle and
applying it manually.

Regards,

Peta

Peta Jones
Senior Functional Analyst

Student Administrative and Academic Support½Student Management
Division½University of Southern Queensland
Toowoomba½Queensland ½4350 ½ Australia

Ph: 07 4687 5656½Fax: 07 4631 2155 ½Mobile: 0407 584 825
Email:jonespe@usq.edu.au

CRICOS: QLD 00244B½NSW 02225M

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Peta,

We are currently doing this at the moment, We had made some slight mods to
SFPBFHLP.cbl so we are just transferring them and will be testing very
early in the new Year as well. Would you like to hear how we go.

We have a mojor patching project starting in the new year which is too
late of course.

Kevin Spletter

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From:
Greg Heinl <gheinl@usc.edu.au>
To:
anz.heug@list.heug.org
Date:
22/12/2010 10:32 AM
Subject:
[anz.heug] - RE: UGRD (DUFF) FEE-HELP Loan Fee increase to 25%From 1
January 2011



Hi Peta,

I am interested to hear from anyone that has successfully pulled this
individual fix from Bundle 19. We are not much of a COBOL shop here at USC
so we have no COBOL customisations. We are currently patched to Bundle 18
and need to get this fix in for the 1 January 2011 deadline.

I have tried pulling the following COBOL and DMS objects from the Bundle,
although these compiles we get 190 linking errors.
SFPBFHLP.cbl
SFPCFHLP.cbl
SFCCFHLP.cbl
sfpbfhlp.dms
sfpcfhlp.dms

Not knowing anything about COBOLs but I can't see what else these files
are linking to or a being linked from. I searched all source files and
there doesn't appear to be any obvious linking there. Is there some other
files I need to pull out of the Bundle?

Thanks for anyone that can shed some light on this.
Regards
Greg




Greg Heinl
Senior Business Systems Analyst
Corporate Information Systems
University of the Sunshine Coast
Maroochydore DC Qld 4558 Australia
Email: gheinl@usc.edu.au
Phone: (07) 5459 4592
Fax: (07) 5459 4601

>>> Peta Jones <jonespe@usq.edu.au> 1/12/2010 9:19 am >>>
Hi Suzanna,


We here at USQ do have multiple sessions in a full year term but we do not
offer Fee-Help for these courses. These are short professional development
courses and are full-fee paying.


Report ID 1941093000 was raised to address the effective dating issue and
is included in Bundle #19 for Campus Solutions v9.0. As we are currently
only patching every 6 months and are not due to patch till next year, we
will be pulling this incident out of the bundle and applying it manually.


Regards,


Peta


Peta Jones

Senior Functional Analyst


Student Administrative and Academic Support ½ Student Management Division½
University of Southern Queensland

Toowoomba ½ Queensland ½ 4350 ½ Australia


Ph: 07 4687 5656 ½ Fax: 07 4631 2155 ½ Mobile: 0407 584 825

Email: jonespe@usq.edu.au


CRICOS: QLD 00244B ½ NSW 02225M


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Hi Suzanna,
We don't appear to have this issue. We have one student who has
exhausted their SLE and become a DUFF this year. Next year looks like a
different issue. The list of those likely to finish their SLE is
growing.
We have a single session per term but run different classes with
variable start/end dates. The census dates should therefore be assigned
to the correct term based on the sessions which start and end 31/12 &
01/01.
The loan fee is generated only at the time the CAN is created and we
plan to cut over to the 25% UGRD loan fee config once we agree with the
Fees Office that no further 2010 students with FEE_HELP need CANs
generated. It will be a manual config change if we ever need to
recreate the CAN for a student who is DUFF. We run CANs every Friday so
the grouping can be small for some census date ranges.
Would you be able to run the FEE-HELP determination process using the
census date range within a term to limit the application of the
different FEE-HELP loan rates? If you have a limited area runnning the
process such as a Fees Office, you can control how and when the loan fee
applies in the absence of eff dating. The CAN process is the same. It
uses term and census date range run controls.
Renee logged a request to have the loan fee effective dated. Other
institutional support for this will help if someone can log a service
request for this functionality. Please contact her for details.
Regards, Joan

Assistant Registrar, Student Systems

Division of Registrar and Student Services

Pauline Griffin Building, Bldg Nbr 11

The Australian National University

CANBERRA ACT 0200 AUSTRALIA



Telephone: +61 2 6125 5037
Facsimile: +61 2 6125 8421
Email: joan.angel@anu.edu.au
University Website http://www.anu.edu.au/ http://www.anu.edu.au

ANU CRICOS Provider Number 00120C



-----End Original Message-----

Thanks Peta and Joan for your replies.



We are unable to run the FEE-HELP determination process with different
sessions' census dates due to previous customisations of our COBOL code
(our business requirement is to run FEE-HELP determination during the
whole semester for all sessions in that semester). For the same reason,
further customisations will still be required even if we apply Bundle 19
from CS9.0.



Hence, we have decided to customise COBOL ourselves by temporarily using
the year in the session's census date until Bundle 19 is applied.



Appreciate your advice.



Regards,

Suzanna



Suzanna Wong

SI-net Functional Group

The University of Queensland
Brisbane QLD 4072 Australia

CRICOS Provider Number 00025B



Ph: +61 7 3365 7213

Email: s.wong7@uq.edu.au



Unless otherwise stated, this email represents only the views of the
Sender and not the views of The University of Queensland.





From: Joan Angel [mailto:Joan.Angel@anu.edu.au]
Sent: Wednesday, 1 December 2010 11:31 AM
To: anz.heug@list.heug.org
Subject: [anz.heug] - RE: UGRD (DUFF) FEE-HELP Loan Fee increase to 25%
From 1 January 2011



Hi Suzanna,

We don't appear to have this issue. We have one student who has
exhausted their SLE and become a DUFF this year. Next year looks like a
different issue. The list of those likely to finish their SLE is
growing.

We have a single session per term but run different classes with
variable start/end dates. The census dates should therefore be assigned
to the correct term based on the sessions which start and end 31/12 &
01/01.

The loan fee is generated only at the time the CAN is created and we
plan to cut over to the 25% UGRD loan fee config once we agree with the
Fees Office that no further 2010 students with FEE_HELP need CANs
generated. It will be a manual config change if we ever need to
recreate the CAN for a student who is DUFF. We run CANs every Friday so
the grouping can be small for some census date ranges.

Would you be able to run the FEE-HELP determination process using the
census date range within a term to limit the application of the
different FEE-HELP loan rates? If you have a limited area runnning the
process such as a Fees Office, you can control how and when the loan fee
applies in the absence of eff dating. The CAN process is the same. It
uses term and census date range run controls.

Renee logged a request to have the loan fee effective dated. Other
institutional support for this will help if someone can log a service
request for this functionality. Please contact her for details.

Regards, Joan



Assistant Registrar, Student Systems

Division of Registrar and Student Services

Pauline Griffin Building, Bldg Nbr 11

The Australian National University

CANBERRA ACT 0200 AUSTRALIA



Telephone: +61 2 6125 5037
Facsimile: +61 2 6125 8421
Email: joan.angel@anu.edu.au
University Website http://www.anu.edu.au/ http://www.anu.edu.au

ANU CRICOS Provider Number 00120C




-----End Original Message-----