ANZ Presentations

The University of Adelaide implemented the PeopleSoft eProcurement (ePro) Module in July 2015. The roll-out commenced with a pilot for the Faculty of Sciences and was rolled out across the University by August 2016. It now has 1400 users and 11 online Supplier Catalogues. Electronic Data Exchange (EDX) purchase orders and invoices have recently been implemented with the University’s highest volume supplier and there are plans to roll out to 5 further suppliers by the end of 2017.
Prior to the eProcurement implementation, approximately 30% of all invoices had a matching purchase order in an environment where a multitude of local procurement processes and systems existed in Faculties and Business Units. Moving to a standard platform and processes was seen as a key enabler for the centralisation and transformation of the procurement function. By the end of 2016, formal training sessions and informal Q&A sessions in all schools and faculties had increased the use of purchase orders to 52%. In the first 6 months of 2017, ePro adoption had stagnated at around 55% and a change in approach was needed.
This presentation will provide an overview of the University’s ePro implementation. It will focus on some of challenges the University faced in increasing ePro adoption and the strategies that were implemented to increase the rate of compliance to University purchasing policies. These strategies included the introduction of:
• Innovative support materials and training approaches
• Improvements to the ePro user interface introduced with PeopleSoft 9.2
• Increased use of Corporate Credit Cards
• Use of the PeopleSoft Purchasing Contracts Module
• EDX purchase orders and invoices
• New monthly reports to increase visibility of purchasing compliance across the University
• Endorsement of the approach by the Vice Chancellor’s Executive Committee.
It will be a non-technical presentation, targeted at Business stakeholders who are interested in standardising procurement process and procedures and realising the benefits that standardisation can bring to their organisations.