Author Stephen King wrote, “Sooner or later, everything old is new again.” For some of us that has been working in the Admissions module in Campus Solution for a while, things may have become an old routine or even worst we can barely keep our head above water. It is in those times we tell ourselves we don’t have time to explore. For those that are new to PeopleSoft, it can be just as frantic. The mindset could be to make processes and procedures as close to the old student information system (SIS) as possible to lessen the impact. It is in these times that we need to take a break to discover and see if there is a new way to do something better. In this blog post, we will take a journey into some maybe long forgotten Admissions module features. We will also explore some of the newer and some upcoming features. I promise in this blog we will not talk about PDL (Prospect/Admissions Data Load) and test scores.
Old is New Again
Update Program Action/Reason
This is a replacement for the Mass Change process used to update the Program Action and Action Reason fields in bulk. This process is commonly used in conjunction with the Activate Applicants to bulk matriculate admitted applications.
PeopleBooks: Update Program Action/Reason
HEUG Presentation: Utilizing App Engines for Process Automation By: Robert Norris
Common Attribute Framework (CAF)
The Common Attribute Framework (CAF) is delivered functionality which allows users to add ‘unique fields’ to pages without customizing or creating a bolt-on. As a framework, CAF can be used in all business areas of Campus Solutions. CAF fields can be used to collect and store data unique to your institution, province, state or country.
PeopleBooks: Common Attribute Framework
HEUG Blog: Have YOU considered using Common Attribute Framework (CAF)? By Dorothy Chapman
Evaluation Management System (EMS)
The Evaluation Management System feature is not tied to a singular module within Campus Solutions (for example, Application Evaluations); it is intended to create a generic evaluation solution which can be leveraged across Campus Solutions, including people, organizations, and departments or faculties.
PeopleBooks: Evaluation Management System
HEUG Presentation: Evaluation Management System (EMS): New Features, More Flexibility By: Carol Ruskin
Fluid Applicant Self-Service
PeopleSoft Fluid Campus Self Service offers role-based and function-based self-service functionality that enable you to provide users with self-service access to information and transactions over the internet. You can present the self-service functionality as delivered or modify it to present specific features that your institution wants to make available, offering access to the online transactions that your institution's users need and perform most. Allowing users to complete transactions by self-service significantly reduces the time that your staff must spend entering and maintaining administrative data. PeopleSoft Fluid User Interface is a responsive interface that dynamically adapts according to the size of the browser window on various devices (smartphone, desktop, laptop, or tablet).
PeopleBooks: Configuring Self Service and Applicant Homepage
HEUG Presentation: Admissions Fluid Self-Service, Fantasyland No Longer By: Crystal Garvey
CS Fluid Admissions Self Service - Manage Recommenders/Referees
Collecting and managing admissions applications recommendations is a necessary and often complex process. Oracle plans to deliver a new Admissions Fluid Self Service component to allow applicants to designate individuals who will act as recommenders in support of their application for admission and manage all aspects of garnering those recommendations: notifications to the recommending individuals (initial and follow-up) and ensuring receipt of those recommendations. This new functionality breaks away from a paper-based processing and puts the management and oversight into the applicant’s hands. By doing so, this feature reduces costs and administrative overhead by relieving admissions staff from having to manage that process on behalf of the applicant.
My Oracle Support: PeopleSoft Planned Features and Enhancements (Doc ID 1966243.2)
Admissions revocation improvements
Admissions Revocation (ADRV) is a multi-step, cross-functional process that impacts data across the system. The process is completely manual and can only be done on one person at a time. Saving the ADRV in Student Program/Plan can orphan data if done without manually ensuring that all areas have either added or removed coding to support the process.
HEUG Admissions: Goals