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June 2018 Newsletter

By Deanne Wright posted 06-29-2018 02:00 PM



Academic Advising

Advisory Group Newsletter

June 2018



The past few iterations of Campus Solutions have brought with them several additions and refinements to Advising components, many of them in direct response to our community’s input.

Delivered to date:


·         Option to include/exclude cross-listed courses (offerings) in wildcards

·         Real time processing of Academic Advising Report (AAR)

·         Configuration option to automatically generate AAR if one doesn’t yet exist

·         Ability to set AAR Report Date to current system date vs. pre-set date

·         Ability to generate multiple AARs

·         Fluid enhancements to AAR, including progress summary, drill-down functionality on fluid Academic Progress page, and new Course Requirement Alerts.

·         Fluid versions of Planner and Advisor Notes

·         Addition of advisors/advisees photos in Fluid views

·         Addition of contact types to Advising Notes

·         Advisor Notes configurable access control to manage access to note categories

Looking to the future:

The AA Advisory Group has requested that Oracle focus its attentions on three key areas, addressing some current PET issues:

Improvements to Course Exception functionality, such as

·         Course directive exclusions in Student Exceptions should remove excluded course from select line in AAR (enables directive to function as a RG-specific substitution)

·         Ability to hide or display certain courses/course offerings in course lists from student view to obviate the need for many course directives (also improves "Enrol by My Requirements" experience, as would allow turning on display select line while not promoting specific offerings). 

·         Allow Exclusion of courses from RG and RQ levels in addition to LN level

Improvements to What If functionality, such as

·         Make What-if reports available in the Student Services Center

·         Configure What-if report to disregard now-completed courses which also exist in old terms from Planner 

·         Allow What-If reports which exclude in progress courses to include What-if courses

·         Add logic Behind the Drop Down Menus in the Selection Grid

 Improvements to Planner functionality, such as

·         Ability to request Planner Report from Advisor Center

You can view all existing open PET items on the HEUG website, vote on them, and add your comments. If you have additional suggestions, please file a Service Request (SR) with Oracle, and then create a new PET Item. Oracle takes both SRs and PET items into consideration when it set its development priorities.




Your Advisory Group Members for 2018-2019

Advisory Group members for 2018-2019 have been confirmed as follows. Please feel free to reach out to any one of us with your suggestions or questions. 

John Campbell
Duke University

Advisory Group Chair

Nancy Fawver
George Fox University

Advisory Group Vice-Chair

Tiffany Wendt
Texas Christian University

Track Chair

Nancy Umphres
California State University

Assistant Track Chair/Liaison to FA PAG

Carolien ten Oever
University of Amsterdam

PET/Communications/Liaison to SR PAG

Deanne Wright
Ryerson University


David Donnelly
University of Newcastle




Video Learning resources:


Campus Solutions 9.2 PUM Image 8 Feature Highlights are available for viewing on Oracle’s YouTube Channel.


Items of special interest to the Academic Advising community include:

·         Fluid Self Service Advising Notes

·         Generating Multiple Advising Reports





LEARN MORE – Upcoming Education Series Webinars

Check out what’s on offer from the HEUG Education Series regular offerings. Click here to see the latest schedule.



SPOTLIGHT – Cumulative Feature Overview


Cumulative Feature Overview:


Have you ever wondered what you might be missing out on? Often, we are so busy just trying to maintain current services, that we do not have time or resources to explore new functionality. Oracle offers the Cumulative Feature Overview a convenient tool to generate a summary of delivered updates and enhancements from one version to another.


CFO Image.png



Simply select your Campus Solutions product, a ‘starting release’ and a ‘target release’, then generate the report. A check of changes from 9.0 to 9.2.009 results in a list of 13 major updates in the Academic Advising component, along with links to relevant documentation and informational videos where available. 




Several HEUG community members have been involved in Oracle’s Academic Advising Student Cloud Focus Group, participating in online sessions exploring possibilities and discussing the major challenges which any new product must be able to address. Some of the themes explored so far include:


·         Increased mobility of students resulting increase in transfer credit

·         User expectations of ‘google-like’ seamless experience

·         Integration of appointment scheduling with advising product

·         Fewer human resources available mean more self-serve features required

·         More individually-tailored curriculum options/pathways for students, non-course degree requirements and/or competencies, ‘staggered- start’ intakes



EVENTS – Upcoming conferences

Many regional and international conferences are coming up! Check in on your area’s regional networking group to keep up to date:

Southern African HEUG – takes place in Bloemfontein, South Africa July 9-11, 2018

SWHEUG is coming to San Diega, CA July 16-17, 2018

SCHRUG – takes place in Richardson, TX July 30-31, 2018

Latin America Alliance – takes place in Bogota, Columbia September 10-11, 2018

SEARUG coming to Durham, North Carolina October 1-2, 2018

EMEA takes place in Antwerp, Belgium October 9-10, 2018

MIDHEUG coming to Brookfield, Wisconsin October 11-12, 2018

Canada Alliance will be in Edmonton, Alberta November 12-14, 2018