Blogs

Ways of Preventing Procurement Card (P-card) Fraud

By Kari Twogood posted 12 hours ago
Have you ever given thought to how easy it is to use your agency issued procurement card to purchase items for personal use? Creating a strong procurement card program that includes a fraud prevention program is critical. There are reports daily of fraud happening, not just external bad actors, but internal as well. Thousands of dollars of p-card activity that isn't in alignment with the core policies and procedures at your agency. How do you catch it? This is a topic we've been considering and trying to find effective and efficient ways to mitigate the possibility of fraud and put a plan in place for actions if it is discovered. Through the help of many ...

Meet the Champion Presenters: Don’t Miss Early Bird Registration for Alliance 2025!

By Brittany Moon posted 18 days ago
The clock is ticking, and Early Bird registration for Alliance 2025 ends soon! If you haven’t secured your spot yet, now is the time to act. Early Bird rates are available until December 31 , giving you the perfect opportunity to save while ensuring access to one of the year’s most exciting conferences. Alliance 2025 brings together professionals across higher education and public sector, to Gather, Learn, and Grow . This year’s lineup of Champion Presenters promises engaging, insightful, and practical sessions you won’t want to miss. Check out the video for a sneak peek: Alliance 2025 Sessions You Won’t Want to Miss Gerik ...

2024 Higher Education Year in Review

By Jessica Crozier posted 12-12-2024
Colleges and universities continue to serve their mission and educate students while navigating shifting demographics, new financial models, technological innovations, and more. While these and other challenges impacted higher education in 2024, staff also found opportunities to improve and transform business with technology to better serve students and their institutions. Connecting Academic and Administrative Services to Improve Student Experience Student success occurs inside and outside the classroom. Routine interactions like making a payment or asking for help shape the campus experience and impact student decisions to stay enrolled or leave an ...

Understanding the limitations of AI with examples

By Anna Kourouniotis posted 12-03-2024
About this blog. This final installment of the AI blog series seeks to summarize a few of the key limitations and concerns regarding the use and application of artificial intelligence. We have seen concrete examples of how you can prepare data to include in a PS Query, how you can get help to build a r equirement guide , and visualized a "cheat sheet" for smart prompting. Now, we look at what some AI experts, researchers, and skeptics have to say while providing a few common examples. AI makes things up. According to a 2023 blog from the Duke University Libraries, artificial intelligence has the potential to “fabricate or hallucinate citations.” ...

Introducing the Academic Advisement Advisory Group Memebers

By Roger Kaplan posted 12-02-2024
Greetings Colleagues, The HEUG Academic Advisement (Oracle) Advisory Group actively works to support HEUG members and partners with Oracle to improve the AAR. The Advisory group stands ready to engage with HEUG members; as a platform to share best practices, the group provides support, referrals, resources and more. Your Academic Advisement Advisory Group consists of four members with expertise and experience with Oracle and the AAR. Carolyn Veek Degree Audit Analyst and Transfer Credit Lead Registrar’s Office California State University, Dominguez Hills I am serving my second term on the AA-AG part of CARS and am the Vice Chair for the AA-AG. As ...

Resolving the Pain Points of Duplicate IDs at UT Dallas

By Alyssa Phillips posted 11-21-2024
ID management, specifically in the identification, reduction, and removal of duplicate and merged IDs is a crucial and challenging part of maintaining our student information systems. We at the University of Texas at Dallas Office of Enrollment Management have been working on this challenge for many years, and we’ve honestly gotten quite good over that time at both mitigating the creation of duplicate IDs and quickly resolving those that do get created. I presented on this subject at Alliance earlier this year, so some of this may sound familiar to those who attended, but I thought this would be a good avenue to provide information on how we currently handle ...

Creating Custom PDL Staging Tables

By Jamie Janazian-Polizzi posted 11-21-2024
Hello PDL pals, let's talk about creating custom PDL staging tables! How PDL Staging Tables work Why would we want to create custom staging tables? Allow us to expand beyond some limitations with current delivered processes, ex: Add multiple student groups from the same file, and to use the current date value Add multiple service indicators from one file Consolidate several processes together, ex: Add applicant affiliations and student groups using the same PDL as the application load Post to custom tables via PDL This is a collaborative effort between functional and technical users, as it involves ...

HCM Benefits Savings Management- Extension of 415z Limit Extends to 415c Limit

By Suki Campbell posted 11-19-2024
HCM Benefits Savings Management Sharing our journey and findings from Oracle's Image 48 enhancements on Age Limit grid on the Limit Table on the Limit Types. Image 48 enhancement on Age Limit Tables and 403b is not stopping at the deferred deduction limit. Below are findings from PeopleSoft Update from Image 48 enhancements to Secure 2.0 Act. Patch 35345717 Image 48 enhancements: The enhancement from Image 48 added Age Limit grid on the Limit Table on the following Limit Types. 402g, 457b, 415c for 403b, and 415c Modified the Savings Plan Age-50 Extensions Run Control by adding 415c Limit and 415c for 403c plans Limit Types ...

Alliance is just around the corner - Register now!

By Karen Tallett posted 11-15-2024
Alliance 2025 is less than 3 months out. Before you know it, it is going to be Christmas, then it is full steam ahead for Alliance - between preparing for the conference, finalising your presentation, and pulling together your agenda for some of the great sessions we have coming up. We wanted to give those who have not yet registered a heads up. Early Bird registration closes December 31 - thats earlier than previous years, so don't miss out on that great discount. For anyone navigating budget constraints or other challenges, Alliance offers the flexibility to register now and defer payment until the new year. Accommodation and Conference registration ...

PUM 33 Campus Community Features Discussion

By Mital Naik posted 11-11-2024
My Fellow Campus Community AG Member Rachael V Daniel posted a Blog about PUM 33 Campus Community Documentation and listed Few Bugs fixes/Features available. here is the Link Have You read your documentation? PUM 33 Campus Community Highlights One feature that delivered with this PUM: Self-Service - Feature 31224079: REQUEST TO ADD E-MAIL TO EMERGENCY CONTACT. Here are some information of set up from oracle documentation about the feature. Emergency Contacts We modified the Emergency Contacts Configuration page, the self-service fluid pages, and the administrative page to add email address, missing person contact, and comments fields. This ...

Exploring Student Lifecycle Management (SLcM) IT Education

By Caroline Silva posted 11-05-2024
University s tudents are n o longer content with traditional, fixed educational structures . They crave flexibility, personalization, and the power to shape their own learning journeys. S Lc M I T Education puts students in the driver’s seat of their studies and administrators in the co ntrol room of powerful , high-tech systems that move the institution's technological advancement forward for a more connected, optimized academic setting . Crafting Unique Academic Pathways Through advanced Learning Management Systems (LMS) and cloud-based platforms, students have the freedom to ...

Mastering the Art of AI Prompting: Part of the AI Series

By Anna Kourouniotis posted 11-04-2024
About this article This article focuses on the “stuff” of prompting for any AI text- or image-generator tool. The objective is to provide you with a “cheat sheet”, if you will, around the "art", concept, and techniques for smart prompting. In today's fast-paced digital world, AI tools like Microsoft 365 Copilot and ChatGPT have become indispensable companions in our daily tasks. Whether you're drafting an email, creating an image, or seeking to understand complex concepts, mastering the art of prompting can significantly enhance your interactions with these tools. Here's how you can hone your prompting skills to get the most out of AI. Starting ...

Finance COP Webinar & Discussion: Simplify Requisitions - Making it the BIG EASY for End Users

By Karen Ebert posted 10-30-2024
Melissa Borchardt will be presenting about her project regarding the requisition entry process. Melissa and her team at the University of Oklahoma, took some time to review the Requisition Entry process for their End Users and found a way to simplify the process of Requisition Entry by using Page and Field Configurator and some customizations. They also created a way for end users to request Requisition Closures without clogging up their inboxes. They were able to make changes to the system that end users were excited about and that helped the Purchasing staff as well. It was a win-win for all. The second half of the session will be a collaborative discussion. ...

Default Search Results 100 or 300? in PeopleTools 8.60+

By Sathya Purusothaman posted 10-25-2024
We recently upgraded from PeopleTools 859 to Tools 860. During the upgrade we observed that search results on the new classic search pages were showing the first 100 rows fetched by the search record. So we initially changed the configuration at global level to show 300 search results. This is from But we were wondering why oracle has given default as 100 instead of 300. So we started looking into the new search page. Then we decided to trace the PeopleCode from the point when the search button is clicked and see what the performance impact between 100 rows as default results and 300 rows as default results and below was our observation in some ...

Workday Rising 2024 & Workday Assistant

By Wendy Yensch posted 10-21-2024
Workday Rising 2024 was a significant event for professionals, showcasing the latest innovations in human capital management. With a focus on AI, automation, and employee experience, the conference provided valuable insights into the future of work. Key Highlights for HR: AI-Powered HR: Workday emphasized the role of AI in automating routine tasks, improving decision-making, and enhancing employee engagement. Employee Experience: The conference highlighted the importance of creating a positive and inclusive employee experience. This included discussions on employee well-being, diversity and inclusion, and flexible work arrangements. ...

Let's Ask Copilot! How to build a requirement guide.

By Anna Kourouniotis posted 10-01-2024
Use Copilot to build a requirement guide. Note: conversation with the AI tool was captured on 9/12/2024. Executed tasks and responses will vary over time and across AI tools and interfaces. About this article This post will show you how to effectively prompt Microsoft Copilot ( not to be confused with 365 ) to guide you with the problem described below. What is Copilot and how can you use it? Basic Terms of Blog The Prompt (me or you) : the text that the user types into the Copilot text field. Simply enter your question into the “Ask me anything…” box and select enter. For the most accurate responses, select the “Precise” conversation ...

Dreamforce 2024 Recap: Innovations, Insights, and Inspiration for CRM Users

By Stephanie English posted 09-27-2024
Dreamforce 2024 Recap: Innovations, Insights, and Inspiration for CRM Users Hello CRM enthusiasts! 🌟 Dreamforce 2024 has come and gone, and what an incredible experience it was! From groundbreaking announcements to inspiring keynotes and invaluable networking opportunities, this year’s conference was a must-attend for anyone in the CRM space. Here’s a recap of the key highlights: Key Announcements 1. Salesforce Agentforce Salesforce kicked things off with the launch of Agentforce. Agentforce AI Agents are empowering employees and driving customer success through the use of automation. Attendees had the opportunity to build an Agentforce ...

AMSimpkins & Associates has been awarded the Wisconsin Technical Colleges Purchasing Consortium (WTC-PC) contract for Identity Verification Solutions!

By Laqwacia Simpkins posted 09-22-2024
🚨 Exciting News! 🚨 We're thrilled to announce that AMSimpkins & Associates has been awarded the Wisconsin Technical Colleges Purchasing Consortium (WTC-PC) contract for Identity Verification Solutions! 🎉 Our S.A.F.E. platform will now support 16 Wisconsin technical colleges, ensuring secure and streamlined admissions processes across the state. This partnership underscores our commitment to protecting institutions against fraudulent applications and enhancing data integrity in higher education. Thank you, WTC-PC, for your trust! Let’s make a positive impact together! 💪 #HigherEd #EdTech #Innovation #FraudPrevention #AMSA Read more: ...

Hi I'm new. How do I use this?

By Samuel Carpenter posted 09-20-2024
I work at the University of Texas at Austin and no one else uses this group aside from like one other person and William Culey. I haven't really said much on here yet since we are in the middle of a massive transition into a new Financial Aid system and also dealing with the various issues that is going on with the Feds in general. It's just a bad year c: Figured I'd say hi~ Hopefully Blogs are the place to do such things. Otherwise, I'm not really sure what I should say. I suppose any advice on how to utilize this group would be nice XD.

PeopleSoft HCM users – Life Events Approval Process Setup in Setup Process Definitions

By Suki Campbell posted 09-20-2024
We have successfully implemented the Life Event Document Approval Process, which is great! The document upload and approval process were straight forward to setup. We are receiving positive feedback from the Benefits Administrators. We can share the implantation documentation if anyone is interested. Here’s a summary of the steps and considerations I want to share, along with some insights that might help others facing similar challenges as we did with Approval Process Setup - Setup Process Definitions: User Role Creation : Instead of using the delivered User Role (e.g., eBenefits Appr Administrator), We created a new User ...